Virtuagym Exact Online integration without the headache

This integration synchronizes automatically every 120 minutes. You don’t need to take any action. If a synchronization fails, the integration will retry during the next run. If issues persist, we will notify you by email.

In Exact Online, you need the appropriate rights for Sales Entries. You can arrange this with your accountant or with Exact Online. You can find these settings in your Exact Online account.

No, the PDF of the invoice cannot yet be added to the sales entry in Exact Online.

Yes. To do so, you need to install the integration separately for each business entity.

Absolutely. If you don’t have time or if things seem too complex, no worries. We can install the integration for you. We charge a one-time installation fee, which is refunded if you decide not to use the integration.

We take the security of your data very seriously. Our software runs in a Dutch data center and meets all necessary standards for secure data processing. We do not store client data; we only exchange it between your connected systems.

No, you do not need to provide payment details during the trial period. If you decide to continue using the Virtuagym Exact Online integration after the trial, we will inform you in time on how to proceed.

All our integrations have a one-month cancellation period. There are no long-term commitments. Any remaining amount on an annual subscription will be refunded to your account.

Make sure that the VAT rates you use are activated in both Virtuagym and Exact Online. In the integration settings, you can then link the VAT rates from both systems.

• Do you want to export existing invoices from Virtuagym?
• Should we disable the check if a customer exists by email address?
• Do you make guest orders in Virtuagym and do you want to book these orders in Exact Online as well? Then please enter the debtor number of the debtor on which these orders should be booked.
• Select the journal in which the sales entries should be booked
• The administration the entries will be booked in
• Connect the VAT categories of Virtuagym to your Exact Online general ledger
• Do you want to add the club id to the invoice number?
• Select the default ledger account for sales revenue
• Do you want to use the periods added to the Virtuagym invoice in Exact Online too? Beware, the periods need to be opened in Exact Online.
• Connect the income categories of Virtuagym to your Exact Online general ledgers.
• Connect the VAT categories of Virtuagym to your Exact Online account
• How would you like the revenue to be booked?
• Pick a Service level matching your needs. You can always change it at a later time, and the price will be adjusted accordingly.